Register of Deeds

Mr. Ben Hines - Register of Deeds

Register of Deeds

NOTICE

Per GS 132-1.8 (g):

Any person preparing or filing a document for recordation or filing in the official records may not include a social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords in the document, unless expressly required by law or court order, adopted by the State Registrar on records of vital events, or redacted so that no more than the last four digits of the identification number is included.

Any person has a right to request a register of deeds to remove, from an image or copy of an official record placed on a register of deeds' Internet Web site available to the general public or on an Internet Web site available to the general public used by a register of deeds to display public records, any social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords contained in an official record. The request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person, to the register of deeds. The request must specify the personal information to be redacted, information that identifies the document that contains the personal information and unique information that identifies the location within the document that contains the social security, employer taxpayer identification, drivers license, state identification, passport, checking account, savings account, credit card, or debit card number, or personal identification (PIN) code or passwords to be redacted. No fee will be charged for the redaction pursuant to such a request. Any person who requests a redaction without proper authority to do so shall be guilty of an infraction, punishable by a fine not to exceed five hundred dollars ($500.00) for each violation.

NOTICE

Per GS 45-21.17A(b)

A Request for Notice is a separate instrument unless it is stipulated within the body of Deed of Trust.

G.S. 45-21.17A(b) provides clear instructions on indexing these instruments. A Request for Notice of Sale or Foreclosure is indexed on the grantor index in the names of the debtors on the original deed of trust and also in the names of the persons making the request.

Note:
The rules for indexing a Request for Notice are contained in GS 45-21.17A(b). Although GS 161-14.1 addresses indexing procedures for subsequent instruments, GS 45-21.14A(b) takes precedence because it contains specific instructions for Request for Notice. The grantee on the original instrument do not have to be indexed as grantees on the request for notice. Each index entry for the request for notice may refer to the book and page number of the original instrument. The original book and page number may be entered in the description column or field.

Effective October 1, 1994
The register of deeds shall provide and keep in her or his office full and complete alphabetical indexes of the names of the parties to all liens, grants, deeds, mortgages, bonds, and other instruments required or authorized to be registered, and such indexes shall state in full the names of all parties, whether grantors, grantees, vendors, vendees, obligors, or obligees. The full names of parties shall be entered in the indexes in accordance with the minimum indexing standards adopted pursuant to G.S. 147-54.3(b) and (b1). Reference shall be made, opposite each name, to the book and page or other location where the instruct is registered. All instruments shall be indexed on with the temporary or permanent index within 24 hours of registration. The register of deeds shall be required to index an instrument that is part of a document containing multiple instruments, as defined in G.S. 161-109(a) (1), unless the title of that instrument is shown on the first page of the document and the additional registration fee is paid as required by G.S. 161-10(a) (1).

The first page of the sample instrument that follows clearly indicates that it is a deed of trust. The titles does not give any information about multiple instruments. Page four of the document contains language that relates to a request for notice. G.S. 161-22(a) states that the register of deeds shall not be required to index an instrument that is a part of a document containing multiple instruments unless the title of that instrument is shown on the first page of the document and the additional registration fee is paid. This document should only be indexed as a deed of trust because the first page did not refer to the request for notice, and the multiple instruments fee was not paid.

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